ToR-Project Coordinator

TERMS OF REFERENCE

Background
Young Professionals Network (YPN) is a cooperation platform composed of young professionals and youth organizations. It was formally established by a group of young and motivated professionals coming from different working backgrounds who, after being part of several programmes supported by the Robert Bosch Stiftung, decided to establish this platform to replicate the gained knowledge in their home countries on addressing some of the challenges identified.

Mission:
Empowering and developing young professionals, by strengthening their rights and by increasing the capacity and the ability to participate in the workforce, policy making and decision-making processes.

The Young Professionals Network programme falls within the following priority clusters:
1. Economic Empowerment and Social Rights
2. Civic Education and Local Democracy
3. Peace and Security

Purpose
The project coordinator will play an overarching role in projects, overseeing the entire project from design to completion.

Roles and Responsibilities
Under the supervision of the Executive Director and Financial Expert, the Project Coordinator will provide project coordination and administrative support to ensure the achievement of Projects objectives and delivery of its outputs.

Therefore, the Project Coordinator will:

• Coordinate the implementation of the Project in a timely manner and be responsible for its administrative, and technical oversight in line with financial expert guides and Executive Director;
• Facilitate communication between project team members, stakeholders, and external partners.

• Schedule and coordinate activities, project logistics, including preparing agendas and distributing meeting minutes;
• Monitor project tasks and milestones to ensure adherence to project timelines;
• Follow up with team members to ensure completion of assigned tasks and resolve any issues or delays;
• Support the implementation of quality assurance processes to ensure project deliverables meet predefined standards;
• Facilitate research development and content creation as per request;
• Facilitate the design of draft project proposals, concept ideas for donors;
• Prepares periodic and final narrative reports or other  in cooperation with the monitoring and evaluation of the Executive Director; 
• Provide technical support in the office work such as development of team meetings, weekly and yearly plan etc;
• Perform such other duties as may be assigned as per the need of the office;

Reporting Lines
The Project Coordinator will be supervised by the Executive Director of Young Professionals Network. The Executive Director will supervise activities of the projects and certify the deliverables.

Duration
The project coordinator is expected to have a trial period of two months followed by a second contract by taking into account a positive performance evaluation.

General Instructions
To express interest, the applicant should provide information demonstrating that they have the required qualifications and relevant experience to perform the service. The applicant should meet the following criteria:

Profile of the candidate/ Qualifications required

• University Diploma (Bachelor + Master) Relevant degree in Business Administration, Social and Human Sciences or other relevant discipline including Law, etc.;
• Two-Three (2-3) years working experience in civil society organization or in other sectors where to have exposed to coordination and research development;
• A demonstrated willingness to create positive change in Albania and the broader region;
• Excellent fluency in English and Albanian (written and spoken);
• Proficiency in using the Microsoft Office Suite, Excel, Word and Power Point;
• Showing proactivity and autonomy in their role in the organization;
• Research skills and analytical skills;
• Excellent writing skills;
• Coordination skills;
• Motivation and determination to follow up on assigned tasks.

What we offer?

YPN provides a collaborative and engaging work environment for our team members to grow professionally and develop new skills. As Project Coordinator, you will have the opportunity to:

• Friendly working environment and respecting labour rights;
• Flexible working environment with One day of working from home (to be agreed);
• Build expertise in project design and project management including planning, administration, reporting, and more;
• Work closely with the YPN executive team to learn nonprofit operations and management;
• Access on a wide network of partners, experts, young professionals, government stakeholders, EU entities, and regional organizations;
• Take initiative and ownership over projects to drive results and social impact;
• Access career development opportunities like workshops, conferences, and professional associations.

We invest in our team members’ growth and provide opportunities to take on new challenges. As part of YPN, you will gain valuableexperience to boost your career while working towards positive change.

Instructions of Application

The required documents to be considered in the selection process should be:

• CV
• An interest letter which should include: a) the contacts of two recommenders and the relationship explained and answers of three questions: Why do you want to work at YPN? What can you bring new to the organization?; What are you career goals? (Max 200 words for each questions)
• One sample paper (Min 500 words) of your previous work as project proposal, concept note, report, etc.

All the package of documents should be sent at network@ypn.al under the subject line: Application for Project Coordinator – YPN.

Thank you for your time and interest!